Employment Announcements

Pennington P.A. Law Firm – Paralegal

The Pennington P.A. law firm seeks a PARALEGAL for our General/Insurance defense practice group.  Minimum of two years’ recent paralegal experience preferred.  Insurance defense experience preferred.  Duties will include case work-up through and including trial.  Candidate will be responsible for compiling and summarizing medical documents, drafting legal documents, communication with experts, and organizing and maintaining complex, multi-volume files.  Excellent organizational, time-management, and multi-tasking skills are needed to ensure proper handling of cases and deadlines.  Salary range $60,000 – $80,000 commensurate with experience. We offer an excellent benefit package to include: health, life and dental insurance, 401(k) and profit sharing, generous vacation and sick plan, paid holidays, and direct deposit.  To apply, please submit resume to Debbie Calvert at dcalvert@penningtonlaw.com.

Posted 12/16/2025

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Leon County Attorney’s Office – Legal Records Manager

Leon County is looking for a Legal Records Manager whose main responsibility is handling public record requests for the County Attorney’s Office.  See the job description below and apply in the following link. https://www.governmentjobs.com/careers/leoncountyfl/jobs/5169178-0/legal-records-manager

Posted 12/16/2025

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Ausley McMullen – Estate Planning Department – Paralegal

Full-time In Office; Tallahassee Florida

An established downtown law firm is seeking a full-time paralegal with experience in Estate Planning and Probate law. Successful candidates must be able to assist with all aspects of probate and estate planning matters. Candidate must be reliable, detail-oriented, have an ability to multi-task and be a problem solver. We are looking for someone with a good work ethic, the ability to follow instructions, a willingness to take on new assignments as required, and someone who will always comply with the policies and procedures of the firm. Additionally, the candidate must be a team player who exhibits good time management skills and is able to maintain a good relationship with management and co-workers.

The candidate will need excellent written and verbal communication, organizational skills, and the ability to work independently. Candidates with experience with ABACUS and Lawgic software programs preferred, but not required.

Responsibilities include the preparation of probate pleadings, estate planning documents (including wills, trusts, powers of attorney, and advanced healthcare directives), tracking deadlines, and all other aspects of the probate administration process. In addition, the successful candidate will need to communicate with and secure documents regarding estate assets from clients, financial advisors, financial institutions, and insurance companies.

We offer an excellent benefit package including generous time off, paid health and dental insurance, vision, FSA, LTD, life insurance and 401K.

Please send resume to Peggy Gallant at pgallant@ausley.com for consideration.

Only candidates under consideration will be contacted.

Salary will be commensurate with experience.

Posted 11/21/2025

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Join Our Team at VLP Copenhaver Espino – Tallahassee Office Legal Secretary (Full-Time)

VLP Copenhaver Espino, a dynamic regional law firm, is seeking a skilled Legal Secretary to join our Tallahassee office. This full-time role offers competitive benefits and the opportunity to support five attorneys in a fast-paced practice specializing in government contracts and heavy civil construction projects.

Key Responsibilities:

  • Provide comprehensive administrative support to a team of five attorneys
  • Manage court e-filings, document preparation, and case file organization
  • Coordinate calendars, schedule meetings, and handle client communications
  • Draft, format, and proofread legal correspondence and pleadings

Preferred Qualifications:

  • Prior experience as a legal secretary or administrative professional in a law firm
  • Familiarity with court e-filing systems (state and federal)
  • Proficiency in Microsoft Word and Excel
  • Experience with Clio practice management software (strongly preferred)
  • Strong organizational skills, attention to detail, and ability to thrive in a deadline-driven environment

Compensation: Salary commensurate with experience. Comprehensive benefits package includes health insurance, paid time off, retirement plan contributions, and more.

Location: Tallahassee, FL (in-office, full-time)

How to Apply: Submit your resume and cover letter to careers@vlplaw.com with the subject line: “Legal Secretary – Tallahassee”.

VLP Copenhaver Espino is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Posted 11/5/2025

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Guilday Law, P.A. – Litigation Paralegal

A well-established law firm in Tallahassee is seeking a full-time Litigation Paralegal to work with our team in Tallahassee, FL servicing clients in Florida, Alabama and Georgia. This is an in-office position.

Well-qualified candidates will have 3+ years of experience in insurance defense, trucking litigation, and/or professional liability defense litigation.

Qualifications

  • Bachelor’s degree or Paralegal certificate
  • 5+ years of legal experience preferred
  • Ability to organize and prioritize numerous tasks and complete them under time constraints while maintaining a high level of attention to detail
  • Excellent writing and verbal communication skills
  • Ability to work independently as well as part of a team
  • Analytical and problem solving skills. Ability to identify and resolve problem in a timely manner
  • Flexible and solution oriented
  • Strong technology skills
  • Proficiency in Word, Excel and Outlook
  • Experience with PracticeMaster/TABS preferred

Guilday Law, P.A. is a well-established local law firm with strong benefits including Health, Dental, STD, LTD, Life Insurance, Flexible Spending and a 401k/Profit Sharing Plan.  Reply in confidence to: robbie@guildaylaw.com

Posted 11/5/2025

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Legal Assistant – Litigation

Description: GrayRobinson, a full-service law and government consulting firm with 16 offices in Florida and Washington, D.C., has an immediate opening in our Tallahassee office for a Legal Assistant. The successful candidate will have 5+ years of litigation experience, with an emphasis on complex litigation.

The ideal candidate must possess strong organizational skills, multitasking abilities, and effective proofreading and drafting skills. They must also be able to work efficiently with others and meet deadlines. It is necessary for the candidate to possess effective time management and communication skills, both written and oral. Essential computer skills include proficiency in Microsoft Office, specifically Word, Excel, and Outlook. Familiarity with Aderant billing software is a plus.

We offer a competitive salary and a comprehensive benefits package in a professional work environment. GrayRobinson is an Equal Opportunity Employer.

Click here to submit your resume and apply. 

Posted 10/24/2025

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Pennington P.A. Law Firm – Paralegal

The Pennington P.A. law firm seeks a PARALEGAL for our General Liability/Medical Malpractice practice groups.  2+ plus years of recent paralegal experience preferred.  Civil/Medical defense experience preferred.  Duties will include case work up through and including trial.  Candidate will be responsible for compiling and summarizing medical documents, drafting legal documents, communication with experts, and organizing and maintaining complex, multi-volume files.  Excellent organizational, time-management, and multi-tasking skills are needed to ensure proper handling of cases and deadlines.  Salary range $60,000 – $80,000 commensurate with experience. We offer an excellent benefit package to include: health, life and dental insurance, 401(k) and profit sharing, generous vacation and sick plan, paid holidays, and direct deposit.  To apply, please submit resume to Debbie Calvert at dcalvert@penningtonlaw.com.

Posted 10/17/2025

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Office Manager / Case Management & Billing Coordinator

📍 Tallahassee, FL (On-site)
Full-Time | Small, Growing Law Firm | Opportunity for Career Growth

About Us
Michael H. Moody Law, P.A. is a boutique bankruptcy and litigation firm handling some of the most complex and high-stakes cases in the Southeast. We represent businesses and individuals in Chapter 11 reorganizations, Subchapter V cases, bankruptcy litigation, and related disputes. Our practice is rapidly growing, and we’re looking for a motivated, organized professional to join our team and grow with us.

Position Overview
We are seeking a highly organized, detail-oriented Office Manager to serve as the backbone of our day-to-day operations. This role combines client intake and case management, billing and financial coordination, and general office administration into a central leadership position. The ideal candidate is proactive, enjoys taking ownership, and is excited about helping build systems and processes as the firm grows.

This is not an entry-level role — it’s a key position that will work directly with the attorney and clients, and it offers significant room for growth into a senior administrative, operations, or firm-management role.

Key Responsibilities

  • Client Intake & Case Management
    • Serve as the first point of contact for potential clients, schedule consultations, and manage the intake process from initial call to signed engagement.
    • Maintain organized case files, calendars, and deadlines.
    • Communicate with clients regarding case status, next steps, and document needs.
  • Billing & Financial Coordination
    • Manage client billing, time entry, invoicing, and payment tracking.
    • Follow up on outstanding invoices and ensure accurate financial records.
    • Support monthly reporting and trust account reconciliations as needed.
  • Office Operations & Administration
    • Implement and improve internal systems, checklists, and workflows.
    • Manage correspondence, court filings, scheduling, and vendor coordination.
    • Support marketing and client relationship initiatives as the firm grows.

Ideal Candidate

  • 2+ years of experience in a law firm, legal services, or professional office setting.
  • Excellent organizational skills with the ability to manage multiple priorities.
  • Strong communication skills — written, verbal, and client-facing.
  • High attention to detail and ability to follow through on tasks.
  • Comfortable learning new technology and legal practice software.
  • Self-motivated and eager to take ownership of systems and processes.

Why Join Us

  • Direct impact: You’ll work side-by-side with the attorneys on high-value cases and help shape the firm’s future.
  • Growth opportunity: As the firm expands, this role can grow into an Operations Manager, Practice Administrator, or Director of Client Services position.
  • Meaningful work: Our cases often involve saving businesses, resolving complex disputes, and helping clients navigate critical financial crossroads.

💼 Compensation: Competitive salary commensurate with experience, with opportunities for growth and advancement.
📍 Location: Tallahassee, FL – in-office position (some flexibility available).
🕐 Schedule: Full-time, Monday–Friday.

To apply, send resume to Admin@michaelhmoodylaw.com

Posted 10/17/2025

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Receptionist – Part-Time (Mornings)

Location: N.E. Tallahassee | Firm: Grossman, Roopnarine & Bayo, LLC

Join our excellent, professional work environment as the front-desk receptionist. You’ll be the first point of contact for clients and visitors.

Schedule:

Part-time, mornings (consistent weekday hours) 9:00am – 1:00pm

What you’ll do

  • Answer and route calls to attorneys and staff with accuracy
  • Greet visitors and maintain a tidy reception area
  • Daily filing, mail preparation and entry posting
  • Breakroom stocking and similar light duties
  • E-Billing (training provided)
  • Other duties commensurate with the position

What you bring

  • Strong phone and customer-service skills
  • Professional, polished demeanor and clear communication
  • Reliability, attention to detail, and above average computer knowledge
  • Experience with Excel is a plus

How to apply

Send your resume and a brief cover letter to:

Yolanda Boynton, Firm Administrator, Grossman, Roopnarine & Bayo, LLC
y.boynton@grblawfirm.com

Posted 10/7/2025

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Williams Gautier Estate Planning Legal Assistant

About the Job

The Legal Assistant works with an attorney that specializes in estate planning and probate.

Position Description for Estate Planning Legal Assistant

Working with an attorney who advises clients on the use of wills, revocable trusts, family limited partnerships, and other business succession planning tools. We also represent clients in the administration of probate estates and trust administration.

Job Requirements

  • Minimum of three years administrative assistant experience
  • Law firm experience is preferred
  • Dependable and a team player
  • Highly organized
  • Detail oriented
  • Strong multitasking skills
  • Excellent computer skills, including proficiency in Word, Excel, Outlook and Adobe Acrobat.

Job Duties

  • Intercept attorney phone calls and schedule phone conferences
  • File setup, preparation, and organization
  • Draft probate pleadings using software program
  • Proofread and finalize letters and other documents as needed
  • Attend will signings to witness and notarize documents
  • Schedule and organize client management visits for attorney
  • Online filing of probate pleadings and online recording of deeds

Benefits

We believe in investing in our employees. We are pleased to offer:

  • Competitive annual salary depending on your level of experience
  • 100% employer-covered individual health insurance (begins 1st of the month after 30 days of employment) with family plans available for purchase at a group rate
  • Competitive leave policy
  • Eight (8) paid holidays annually
  • 401k retirement plan (available after one year of employment) with employer contribution of at least 3%, more dependent upon firm performance
  • Long-term disability and basic life insurance provided by employer at no cost to employee
  • Dental insurance, voluntary life insurance, and flexible spending account available to purchase

Please send resume to shelli.martinson@williamsgautier.com for consideration.

Posted 10/6/2025

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Holland & Knight 

Holland & Knight is seeking a Practice Assistant to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Practice Assistant will provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. This position is currently a hybrid role with four designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

  • Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
  • Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
  • Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
  • Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
  • Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).
  • Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
  • Perform all file maintenance, including saving documents to the document management system.
  • Assist lawyers with time entry, billing, and collection, as needed.
  • Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments, as needed.
  • Special projects and duties as assigned.

Required Skills:

  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems.
  • Experience with electronic signature software programs.
  • Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
  • Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Ability to take direction and work independently with little supervision.
  • Ability to effectively work well with others.
  • Effective and professional interpersonal and communication skills.
  • Ability to write clearly and professionally, with excellent proofing skills.
  • Strong work ethic with ability and commitment to maintain confidentiality.
  • General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate).
  • Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies.
  • Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
  • Knowledge of court procedures, and where to find Local Rules of Court and Judge’s Standing Orders.
  • Experience processing summonses, subpoenas, and discovery requests.
  • Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence.
  • Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney.

Required Qualifications & Education:

  • Bachelor’s degree preferred.
  • 4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Physical Requirements:

  • Ability to sit or stand for extended periods of time.
  • Ability to lift and carry up to 30 pounds.
  • Moderate or advanced keyboard usage

Applicants may apply at hklaw.com linked here:  Careers

Posted 9/30/2025

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Bryant Miller Olive – Paralegal (Tampa Office)

The multi-office, multi-state law firm of Bryant Miller Olive seeks a talented Paralegal to help support the local government litigation practice group in our downtown Tampa office.  Responsibilities include preparing motions, written discovery requests, pleadings, and all other correspondence and court filings; tracking of litigation and providing case management activities; organizing exhibits; organizing and indexing documents; client interaction; scheduling meetings; processing time-entry and expense reports; and other duties as needed.

Qualifications include a minimum of four years experience as a litigation paralegal in a law firm and a four year degree is preferred; knowledge of state and federal court filing guidelines and e-filing; demonstrated computer skills including proficiency in MS Office and electronic research tools; ability to be flexible (including working flexible hours on short notice), professionally handle pressure and adapt to changing work priorities, work flow and work assignments; must present a polished and professional attitude and be a team player; strong organizational skills and attention to detail.

Bryant Miller Olive offers a comprehensive benefit plan which includes, but is not limited to, employer-paid medical, dental, vision, life, short-term and long-term disability insurance, long-term care insurance and supplemental insurance options; generous paid-time-off plan; potential for year-end bonus and profit sharing; 401(k) with employer match; paid-parking; business-casual work environment and “jeans-Friday”. 

Please forward your cover letter including salary requirements and resume in Word or PDF format to careers@bmolaw.com.  If your qualifications meet our needs, we will contact you directly.  No phone calls please.  We are an Equal Opportunity Employer committed to building and maintaining a diverse work force. 

Posted 8/13/2025

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If you are interested in posting a job vacancy on our website, please contact Ruthie Whitfield or Christine Childs.

If you are not currently a member of LAAT, and would like to advertise a position, you may do so for a $50 fee. Please send your check payable to LAAT to: Sandra Tate, Fonvielle Lewis Messer & McConnaughhay, 3375-A Capital Circle NE, Tallahassee, FL 32308.

**Please note that membership in LAAT provides many networking and educational benefits for only $50 per year. This includes unlimited employment postings! Click here to download our membership application, or for more information contact Christine Childs.