Employment Announcements

Part-Time Receptionist / Records Clerk

A busy litigation law firm specializing in insurance defense is seeking a part-time employee to join our team as a Records Clerk.

Required Schedule
Applicants must be able to work approximately 20 hours per week (consecutive days preferred)

Position Overview
This role supports attorneys and legal staff by managing records-related tasks in a fast-paced litigation environment. This position is not remote and requires punctuality and consistent in-person attendance.

Responsibilities

  • Prepare public records requests and discovery-related requests
  • Draft legal requests for medical, employment, and business records from private entities and governmental organizations
  • Prepare authorizations for the release of records
  • Communicate with medical providers, governmental agencies, and outside entities regarding the status of records requests
  • Respond to requests for information from other law firms
  • Manage, organize, and follow up on case records
  • Perform additional administrative and clerical duties as assigned

Qualifications

  • Prior experience in an office environment preferred
  • Strong work ethic and ability to thrive in a fast-paced environment
  • Excellent written, verbal, and telephone communication skills
  • Strong organizational skills with attention to detail and ability to prioritize multiple deadlines
  • Professional customer service skills and ability to work well in a team environment
  • Proficiency in Microsoft Office Suite, including Word, Outlook, and Windows
  • Strong typing skills preferred
  • Some college education strongly preferred

Please send resume and cover letter, to include hours of availability, to cathy@djmf-law.com

Posted 2/10/2026

________________________________________________________________________________________

Meenan P.A. is looking for an entry-level paralegal.  We offer competitive salary and benefits.

Paralegal

Administrative, Insurance and Service Contract

Qualifications:

0-3 years experience.  A Bachelor’s Degree, an Associates Degree in Paralegal Studies, or a Florida Registered Paralegal preferred.  Must be professional, organized, dependable, and efficient with the ability to coordinate and prioritize tasks. 

Special Skills Needed:

Excellent organization, communication and writing skills

Proficient knowledge of Word, Excel, Westlaw

Honest, pleasant, professional, organized, dependable, efficient, self starter, energetic

Ability to coordinate and prioritize tasks

Responsibilities may include, but are not limited to:

  • Field telephone calls with clients
  • Maintain organized files
  • Maintain tracking system for major administrative project in various states
  • Monitor major multi-state administrative projects
  • Legal research on insurance, service warranty, and administrative matters
  • Assist in preparation of applications, including exhibits, for clients seeking licensure and/or renewals in various state regulatory venues
  • Calendar maintenance and monitoring, response dates, appointments, deadlines
  • Email management
  • Draft and proof documents & correspondence with accuracy
  • Other paralegal assignments as assigned
  • Other duties as assigned

If interested, please email your resume to lezlie@meenanlawfirm.com.

Posted 1/20/2026

________________________________________________________________________________________

Human Resources Manager for McConnaughhay, Coonrod, Pope, Weaver & Stern, P.A

BRIEF DESCRIPTION OF DUTIES: Responsible for the coordination of the firm’s personnel operations. Provides HR program development, improvement and evaluation. Formulates HR program policies and procedures. Provides technical assistance regarding human resource issues. Compiles and analyzes data for administrative decisions. Ensures compliance with all federal, state and local employment laws and regulations. Maintains the firm’s core values of honesty, integrity, accountability, teamwork, diversity, equity, inclusion, belonging, and client commitment in order to support a positive work environment.

MINIMUM QUALIFICATIONS: A bachelor’s degree in human resources – or professional human resources experience that may substitute on a year for year basis for the required degree.  3+ years of professional human resources experience, one of which must have been in an administrative/supervisory capacity. PHR, SPHR or SHRM-SCP certification highly preferred. Must be highly organized, detail oriented and able to multi-task. Excellent communication, team building, conflict resolution, customer service skills and proficient computer program/application skills required. Knowledge of the principles of personnel administration. Knowledge of various HR program functions such as recruitment, selection, classification, compensation, employee benefits, and employer/employee relations. Knowledge of conflict resolution. Knowledge of federal, state and local employment laws and regulations.

Schedule:  Monday to Friday

Work Location: In person

Excellent Benefits

Salary will be commensurate with experience.

Please send resume to the firm assisting with this HR recruitment:  JJarrell@thekriznergroup.com

Posted 1/13/2026

________________________________________________________________________________________

Legal Assistant / Paralegal Oertel, Fernandez, Bryant & Atkinson P.A. | Tallahassee, Florida

Boutique law firm seeks a detail-oriented Legal Assistant or Paralegal to support attorneys in a fast-paced practice. This role is ideal for someone organized, tech-comfortable, and interested in working directly with clients, courts, and state agencies.

What We’re Looking For

  • Prior law firm experience is preferred
  • Familiarity with pleadings, discovery, and filings is a plus
  • Knowledge of Florida civil procedure preferred
  • Strong organization, communication, and time-management skills
  • Ability to manage multiple deadlines independently

What You’ll Do

  • Communicate directly with clients via phone and email
  • Assist with drafting legal documents and preparing exhibits
  • Keep case files organized and up to date
  • Submit filings through court and agency portals. File through Florida E-Filing Portal, DOAH, and state agency systems
  • Coordinate scheduling, calendars, and occasional travel
  • Use common legal and office software (Microsoft Office, Smokeball, Westlaw)
  • Assist with legal, public records, and regulatory research
  • Support environmental, regulatory, and business-related matters as needed

Compensation & Benefits

  • Salary commensurate with experience
  • Excellent benefits package including family health, dental, and life insurance
  • 401(k) with profit sharing and 401(k) matching
  • Generous vacation and sick leave, plus paid holidays
  • Health Savings Account (HSA) + Dependent Care
  • Family-oriented environment

To apply, send resume to Elizabeth Oscar at eoscar@ohfc.com

Posted 1/12/2026

________________________________________________________________________________________

Pennington P.A. Law Firm – Paralegal

The Pennington P.A. law firm seeks a PARALEGAL for our General/Insurance defense practice group.  Minimum of two years’ recent paralegal experience preferred.  Insurance defense experience preferred.  Duties will include case work-up through and including trial.  Candidate will be responsible for compiling and summarizing medical documents, drafting legal documents, communication with experts, and organizing and maintaining complex, multi-volume files.  Excellent organizational, time-management, and multi-tasking skills are needed to ensure proper handling of cases and deadlines.  Salary range $60,000 – $80,000 commensurate with experience. We offer an excellent benefit package to include: health, life and dental insurance, 401(k) and profit sharing, generous vacation and sick plan, paid holidays, and direct deposit.  To apply, please submit resume to Debbie Calvert at dcalvert@penningtonlaw.com.

Posted 12/16/2025 – position still available as of 1/14/2026

________________________________________________________________________________________

Leon County Attorney’s Office – Legal Records Manager

Leon County is looking for a Legal Records Manager whose main responsibility is handling public record requests for the County Attorney’s Office.  See the job description below and apply in the following link. https://www.governmentjobs.com/careers/leoncountyfl/jobs/5169178-0/legal-records-manager

Posted 12/16/2025

_____________________________________________________________________________________

Join Our Team at VLP Copenhaver Espino – Tallahassee Office Legal Secretary (Full-Time)

VLP Copenhaver Espino, a dynamic regional law firm, is seeking a skilled Legal Secretary to join our Tallahassee office. This full-time role offers competitive benefits and the opportunity to support five attorneys in a fast-paced practice specializing in government contracts and heavy civil construction projects.

Key Responsibilities:

  • Provide comprehensive administrative support to a team of five attorneys
  • Manage court e-filings, document preparation, and case file organization
  • Coordinate calendars, schedule meetings, and handle client communications
  • Draft, format, and proofread legal correspondence and pleadings

Preferred Qualifications:

  • Prior experience as a legal secretary or administrative professional in a law firm
  • Familiarity with court e-filing systems (state and federal)
  • Proficiency in Microsoft Word and Excel
  • Experience with Clio practice management software (strongly preferred)
  • Strong organizational skills, attention to detail, and ability to thrive in a deadline-driven environment

Compensation: Salary commensurate with experience. Comprehensive benefits package includes health insurance, paid time off, retirement plan contributions, and more.

Location: Tallahassee, FL (in-office, full-time)

How to Apply: Submit your resume and cover letter to careers@vlplaw.com with the subject line: “Legal Secretary – Tallahassee”.

VLP Copenhaver Espino is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Posted 11/5/2025 – position still available as of 1/14/2026

_____________________________________________________________________________________

Pennington P.A. Law Firm – Paralegal

The Pennington P.A. law firm seeks a PARALEGAL for our General Liability/Medical Malpractice practice groups.  2+ plus years of recent paralegal experience preferred.  Civil/Medical defense experience preferred.  Duties will include case work up through and including trial.  Candidate will be responsible for compiling and summarizing medical documents, drafting legal documents, communication with experts, and organizing and maintaining complex, multi-volume files.  Excellent organizational, time-management, and multi-tasking skills are needed to ensure proper handling of cases and deadlines.  Salary range $60,000 – $80,000 commensurate with experience. We offer an excellent benefit package to include: health, life and dental insurance, 401(k) and profit sharing, generous vacation and sick plan, paid holidays, and direct deposit.  To apply, please submit resume to Debbie Calvert at dcalvert@penningtonlaw.com.

Posted 10/17/2025 – position still available as of 1/14/2026

_____________________________________________________________________________________

Holland & Knight 

Holland & Knight is seeking a Practice Assistant to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. The Practice Assistant will provide high quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. This position is currently a hybrid role with four designated days required to be in the office, which may change depending on future needs of the firm or industry standards.

Key Responsibilities and Essential Job Functions:

  • Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone and in person; answer telephone providing responses to routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
  • Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
  • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
  • Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
  • Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
  • Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
  • Open, prioritize and distribute mail (both paper and electronic); coordinate mailings, deliveries, and copying, scanning, and printing, when appropriate.
  • Enter and manage work requests from lawyers in the firm’s workflow tool and complete according to provided deadline(s).
  • Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, document services, accounting, billing, and records.
  • Perform all file maintenance, including saving documents to the document management system.
  • Assist lawyers with time entry, billing, and collection, as needed.
  • Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
  • Perform clerical duties for non-legal departments, as needed.
  • Special projects and duties as assigned.

Required Skills:

  • Advanced knowledge of Microsoft Office Suite and Adobe.
  • Experience with document management systems.
  • Experience with electronic signature software programs.
  • Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
  • Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
  • Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
  • Ability to take direction and work independently with little supervision.
  • Ability to effectively work well with others.
  • Effective and professional interpersonal and communication skills.
  • Ability to write clearly and professionally, with excellent proofing skills.
  • Strong work ethic with ability and commitment to maintain confidentiality.
  • General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate).
  • Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies.
  • Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software.
  • Knowledge of court procedures, and where to find Local Rules of Court and Judge’s Standing Orders.
  • Experience processing summonses, subpoenas, and discovery requests.
  • Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence.
  • Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney.

Required Qualifications & Education:

  • Bachelor’s degree preferred.
  • 4 to 5 years supporting lawyers and paralegal with administrative or client-related tasks, preferred.

Physical Requirements:

  • Ability to sit or stand for extended periods of time.
  • Ability to lift and carry up to 30 pounds.
  • Moderate or advanced keyboard usage

Applicants may apply at hklaw.com linked here:  Careers

Posted 9/30/2025 – position still available as of 1/14/2026

_____________________________________________________________________________________

 

Bryant Miller Olive – Paralegal (Tampa Office)

The multi-office, multi-state law firm of Bryant Miller Olive seeks a talented Paralegal to help support the local government litigation practice group in our downtown Tampa office.  Responsibilities include preparing motions, written discovery requests, pleadings, and all other correspondence and court filings; tracking of litigation and providing case management activities; organizing exhibits; organizing and indexing documents; client interaction; scheduling meetings; processing time-entry and expense reports; and other duties as needed.

Qualifications include a minimum of four years experience as a litigation paralegal in a law firm and a four year degree is preferred; knowledge of state and federal court filing guidelines and e-filing; demonstrated computer skills including proficiency in MS Office and electronic research tools; ability to be flexible (including working flexible hours on short notice), professionally handle pressure and adapt to changing work priorities, work flow and work assignments; must present a polished and professional attitude and be a team player; strong organizational skills and attention to detail.

Bryant Miller Olive offers a comprehensive benefit plan which includes, but is not limited to, employer-paid medical, dental, vision, life, short-term and long-term disability insurance, long-term care insurance and supplemental insurance options; generous paid-time-off plan; potential for year-end bonus and profit sharing; 401(k) with employer match; paid-parking; business-casual work environment and “jeans-Friday”. 

Please forward your cover letter including salary requirements and resume in Word or PDF format to careers@bmolaw.com.  If your qualifications meet our needs, we will contact you directly.  No phone calls please.  We are an Equal Opportunity Employer committed to building and maintaining a diverse work force. 

Posted 8/13/2025 – position still available as of 1/14/2026

__________________________________________________________________________________________

If you are interested in posting a job vacancy on our website, please contact Ruthie Whitfield or Christine Childs.

If you are not currently a member of LAAT, and would like to advertise a position, you may do so for a $50 fee. Please send your check payable to LAAT to: Dani Crews, Fonvielle Lewis Messer & McConnaughhay, 3375-A Capital Circle NE, Tallahassee, FL 32308.

**Please note that membership in LAAT provides many networking and educational benefits for only $50 per year. This includes unlimited employment postings! Click here to download our membership application, or for more information contact Christine Childs.